Privacy Policy

Privacy Policy for Passing the Torch, Williams Family Reunion 2026

Effective Date: January 20, 2026

1. Information We Collect
We collect personal information that you provide voluntarily when registering for the reunion or using this website, including:

• Contact Information: Name, mailing address, email address, and phone number.
• Event Details: Dietary restrictions, t-shirt sizes, and attendance status for specific activities.
• Media: Photos or stories you upload to the family gallery.
• Technical Data: We may automatically collect your IP address and device type via cookies to ensure the website functions correctly.

2. How We Use Your Information
Your information is used strictly for organizing and managing the Passing the Torch, Williams Family Reunion, specifically to:

• Process registrations and track headcount for venue and catering.
• Send reunion-related updates and newsletters.
• Create a digital or printed "Family Directory" for attendees.

3. Data Sharing and Third Parties
We do not sell your personal information. We only share data with third parties necessary to run the event, such as:

• Payment Processors: Such as [Cashapp, Checks, Money Order, or Venmo] to securely handle registration fees.
• Vendors: We may share dietary counts with caterers or t-shirt counts with printers (no personal contact info shared).

4. Privacy of Minors
We take the privacy of our younger family members seriously.

• Registration for children under 18 must be completed by a parent or legal guardian.
• We do not knowingly collect data directly from minors without verifiable parental consent.
• Photos of minors will only be shared in private family-only sections of the site.

5. Your Rights and Choices

• Access and Correction: You may request to see or update the information we have about you at any time.
• Opt-Out: You can opt-out of being included in the public family directory or having your photo displayed by contacting us.
• Deletion: You may request that your data be deleted from our records after the reunion concludes.

6. Security
We implement standard security measures, such as password protection for family-only pages, to protect your information from unauthorized access.

7. Changes to This Policy
We may update this policy to reflect changes in our event planning or legal requirements. We will notify you of any major changes via the email address you provided.

8. Contact Us
If you have questions about this Privacy Policy, please contact the Reunion Committee at:
info@passthetorchfamily.com